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Mildmay Oaks, Odiham Road, Winchfield,Hook, Hampshire RG27 8BS

Priory Group Division


Vacancy Type

Permanent - Full Time





Job Advert Location Description

Mildmay Oaks is a low secure and locked rehabilitation service for men with learning disability and autism spectrum disorder, and for women with learning disability.

Job Advert Role Description

The role

To provide recruitment HR administration to the Hospital in line with Resourcing and HR policies and procedures and ensure consistency of approach across the site. To drive recruitment activity at site and to ensure that colleagues are recruited, on-boarded and paid in a manner that fits with our purpose and behaviours.



  • Work closely with Managers to help define and develop avenues and methods of attracting new candidates of the highest quality to the site.
  • Work closely with the Central Talent Acquisition team to agree recruitment methods
  • Ensure that recruitment policy and process is adhered to
  • Manage and maintain Harbour (ATS)
  • Monitor applications, arrange and co-ordinate interviews for all vacant roles within site
  • Co-ordinate assessment centres on site
  • Ensure contract request forms (CRFs) are raised and submitted in a timely manner



  • Working in conjunction with Central Onboarding team to ensure offered candidates are processed and onboarded in a timely and effective manner
  • Liaise with candidates throughout Onboarding process ensuring all relevant documentation required (DBS, RTW etc.) is obtained in a timely manner
  • Ensure thorough induction is arranged and completed for all new starters


Compliance & Mandatory Training

  • Ensure that DBS renewals are monitored and undertaken during employee life cycle
  • Ensure all perm and bank staff are up to date with mandatory training. Hitting required target for site
  • Arrange and book training as and when required
  • Liaise with Central Learning & Development team


Engagement & Retention

  • Support and drive Colleague Engagement surveys at site to increase response rates and employee engagement
  • Work alongside Hospital Director to ensure regular YSF meetings are held and representation is at local and regional meetings
  • Ensure exit interviews are carried out with all leavers from site
  • Highlight any themes or concerns arising from Exit Interviews


Absence Management

  • Ensure absence management policy and procedures are being adhered to at site for both ad hoc, short term and long term absence
  • Identify, understand and address high levels of absence with manager
  • Ensure return to work interview are carried out following any absence
  • Liaise with Regional HR team for guidance and support in relation to absences where required
  • Work with managers to ensure appropriate Occupational Health referrals are made when required
  • Any other ad hoc task as and when required


Documentation & General Duties

  • Ensure that all relevant documentation related to employees is recorded, maintained and stored
  • Create and maintain employee personnel files at site
  • Support with the administration and coordination of investigations, grievances and other HR processes under the advice of Regional HR
  • Minute take in meetings where appropriate
  • Provide cover for Payroll as and when required
  • You will be expected to provide cover and support to the wider team and site as and when needed 

Division DBS info

About us

As one of the UK’s leading providers of behavioural care and specialist support services to adults and young people, Priory Group promise a challenging and fulfilling career with the support of a world class organisation willing to invest in your development. 

Across our network of hospitals, residential care homes, education facilities and supported living services, we are making a real and lasting difference to the lives of the people we support.

Priory maintains that vaccination remains our very best line of defence against COVID-19 and believes that our colleagues working with vulnerable individuals have a professional duty to be vaccinated.  As part of our wider infection control efforts, and to meet our commissioner and customer requirements, we continue to record vaccination status for all colleagues and we therefore request that you disclose this information as part of your application.  Your vaccination status will not affect any offer of employment and will be held in line with GDPR requirements.  We thank you for your understanding. 


All roles will be subject to a successful disclosure at an appropriate level from the Disclosure and Barring Service (DBS), Access NI or Disclosure Scotland. We are an equal opportunities employer. Priory Group will cover the cost of a DBS check.

Job Description


Closing Date